Squadron Meeting Procedures -- How to run a meeting
Prior to meeting/activity
-prepare your uniform, equipment, and yourself in advance, especially if you are short on time. Being unprepared is unacceptable.
-be familiar with the Operations Order, which will be posted for every activity, including time, date, location, uniform, and necessary equipment
-once recruits become members, questions should be asked by the cadet up the chain of command.
Arrival at meeting/activity
-at Stewart ANGB, follow current base procedures for entering and exiting the base
-sign in immediately with CQ cadet
-do not enter formation if it has already begun, remain with CQ cadet
-new cadets will remain with the CQ cadet until after formation, when they will be assigned to an element by the Flight Commander
Testing to advance in grade
-inform Element Leader in advance of when you want to test, including the name, type, and chapter of the test
-Element Leaders report all testing information to the Flight Commander who will post the information
Briefings and admin
-cadets will be prepared to take notes on pertinent information
-cadets needing forms will get them at this time
-forms needing signatures or to be handed in will be collected up chain of command
-review of the phone chain, blues uniform, 1st aid, ROA, and GES certifications will take place. Cadets will update their status on these lists when appropriate.
CPFT
-elements will separate and complete the test as efficiently as possible
Departure from meeting/activity
-leave the area in better condition than when you arrived
-cadet in charge of quarters (CCQ) will ensure area is policed
Squadron Meeting Continuity -- Important lessons for new staff
-An OPORD will be posted weekly by the Operations Officer on the Sqdn message board NLT the Saturday before the meeting.
-When performing formal activities such as Formations, Group PT, and Inspections, the guidelines taught at the NY Wing Encampment should be used. They will be practiced and taught to new members, using encampment attendees to fine-tune them annually.
-The information taught in classes is saved, but the actual class should be an original class designed by the new instructor. The more effort and creativity, the better the class will be.
-Keep in mind that a group of cadets will always be more advanced and require some more specialized training than basic cadets.
-An AAR should be conducted every week or after any activity to review and reinforce what the cadets were taught and any changes that can be made in the future.
-To build teamwork and espirit de corps, activities outside of squadron meetings should be organized.
-Assignment to Flights, Elements, mentors, or battle buddies should be made ASAP for all new recruits to encourage use of the chain of command and to help cadets learn quickly.
